Procurement Specialist (Fixed-Term Appointment)
The UNDP Strategic Plan 2008-2011 articulates UNDP’s mission to improve people’s lives and help countries in the human development progress, while also providing the framework for UNDP activities over the next four years. The UNDP Procurement Strategy within a frame of the Strategic Plan derives directly from the principle that accountable, professional and transparent procurement is essential to aid effectiveness and, indeed, central to the achievement of development results, whether such procurement is carried out by UNDP, in particular through its Country Offices, or by its government, non-government or UN agency implementing partners using UNDP resources. For CO Indonesia, procurement level will remain significant, and focus on assessment of national systems and capacity, along with monitoring and oversight of procurement that is carried out by counterparts will increase, together with capacity development initiatives. UNDP’s vision is for procurement to be a fully recognized, end-to-end management practice, integrated into programmes and implementation modalities, and carried out by a cadre of highly qualified personnel, utilizing best practices to achieve value for money in the most cost effective and efficient manner, while minimizing risk, amplifying transparency and accountability, and fostering development results.
Under the overall guidance of Deputy Country Director (Operations)/ DCD (O) and direct supervision of Head of Procurement Unit the Procurement Specialist is responsible for management of assigned staff in the CO Procurement Unit, effective delivery of procurement services in order to obtain the best value for money in large Country Offices with large procurement volume.
The Procurement Specialist manages the assigned team, the CO procurement, and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Specialist promotes a collaborative, client-focused, quality and results-oriented approach in the Unit. The Procurement Specialist supervises and leads the support and assigned professional staff of the Procurement Unit. The Procurement Specialist works in close collaboration with the Management Support and Business Development, Operations, Programme and project teams in the CO, UNDP HQs staff and Government officials to successfully deliver procurement services. Ultimately, the Procurement Specialist will be the alter ego of the Head of Procurement Unit.
Description of Responsibilities :
II. Functions/Key results Expected Summary of key functions:
1. Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:
2. Ensures efficient management of procurement processes for CO, NEX/DEX projects, UN House and at the request of other Agencies focusing on achievement of the following results:
3. Ensures elaboration, introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
IV. Impact of Results
The key results have an impact on the overall CO efficiency in procurement management and success in establishment and implementation of operational strategies. Strategic approach to procurement, establishment and implementation of the monitoring and control system, timely and appropriate delivery of services, introduction of e-procurement ensure client satisfaction and overall timely delivery of UNDP programmes and projects.
V. Corporate Competencies:
Knowledge Management and Learning
Development and Operational Effectiveness
Management and Leadership
V. Recruitment Qualifications Education:
Applicant for this post must meet the following criteria:
Additional criteria will be considered as an advantage for this post:
Language Requirements: Excellent writing and oral skills in English and national language of the duty station